WOrkshop Terms & Conditions
These Workshop Terms & Conditions apply to students enrolled in an AFA Asia course that includes attendance at an in-person 3-Day Practical Workshop in Singapore or Malaysia.
By booking or attending a Practical Workshop, the student agrees to these Workshop Terms & Conditions in addition to the general terms and conditions applicable to their AFA Asia course enrolment.
1. Workshop Bookings
Places in AFA Asia Practical Workshops are limited. Once a student confirms a workshop date, a place is reserved for that student for the full three-day workshop.
Students should only book a workshop intake they reasonably expect to be able to attend in full.
A workshop booking is for the complete three-day workshop and is not a booking for individual workshop days.
2. Changing a Workshop Date
A student who is unable to attend their booked workshop must notify AFA Asia as soon as possible.
The following conditions apply to student-requested workshop changes:
14 days or more before the workshop:
One workshop date change is permitted without charge, subject to availability.
7–13 days before the workshop:
A workshop change fee applies:
- Singapore: SGD $100
- Malaysia: MYR 300
Less than 7 days before the workshop:
A late workshop change/rebooking fee applies:
- Singapore: SGD $250
- Malaysia: MYR 600
A student’s first change with at least 14 days’ notice is the only complimentary workshop transfer available. Any subsequent student-requested change may attract the applicable workshop change fee, regardless of the amount of notice provided.
All transfers are subject to availability and must be approved and confirmed by AFA Asia.
3. Non-Attendance / No-Shows
Students who do not attend their confirmed workshop and have not arranged an approved change with AFA Asia will be considered a no-show.
A no-show does not automatically entitle the student to attend another workshop.
To book a subsequent workshop following a no-show, the following rebooking fee applies:
- Singapore: SGD $500
- Malaysia: MYR 1,000
Payment of the applicable rebooking fee may be required before a place in another workshop is confirmed.
Failure to attend a workshop does not cancel the student’s course enrolment or remove any outstanding payment obligations associated with that enrolment.
4. Attendance at All Three Workshop Days
The AFA Asia Practical Workshop is designed and delivered as a complete three-day learning and practical assessment experience.
Students are therefore expected to attend all three days in full and participate in all required activities, practical sessions and assessments.
A student who misses one or more workshop days, arrives substantially late, leaves early, or otherwise fails to complete required workshop components will not automatically be considered to have completed the Practical Workshop.
Importantly, attendance at individual workshop days cannot ordinarily be carried over between different workshop intakes.
For example, a student who attends Days 1 and 2 but does not attend Day 3 is not automatically entitled to attend Day 3 of a future workshop.
This requirement exists because workshop activities are structured as a continuous learning experience and because partial attendance and students joining individual days of subsequent workshops can disrupt workshop delivery and the experience of other attendees.
Where a student fails to complete the three-day workshop, AFA Asia may require the student to rebook and attend the complete three-day workshop again and may apply the relevant rebooking fee.
AFA Asia may, at its discretion, allow an alternative arrangement where exceptional circumstances exist. Any such arrangement must be approved by AFA Asia and should not be assumed or considered an automatic entitlement.
5. Exceptional Circumstances
AFA Asia understands that genuine circumstances outside a student’s reasonable control can sometimes prevent workshop attendance.
AFA Asia may waive or reduce a workshop change or rebooking fee, or approve an alternative attendance arrangement, where exceptional circumstances exist.
Exceptional circumstances may include matters such as significant illness or injury, family emergency, bereavement or another serious and unforeseen event outside the student’s reasonable control.
AFA Asia may request reasonable supporting documentation before approving an exception.
All exceptions are considered individually and remain at AFA Asia’s discretion, subject to applicable consumer law.
A change of mind, work commitments that could reasonably have been anticipated, travel arrangements, forgetting the workshop date, or simply choosing not to attend would not ordinarily be considered exceptional circumstances.
6. Payment in Full and Workshop Eligibility
Students are required to have paid their AFA Asia course fees in full before attending the 3-Day Practical Workshop.
Students enrolled under an approved payment plan may book a future workshop while their payment plan remains active. However, all outstanding course fees must be paid in full before the workshop takes place.
AFA Asia will ordinarily conduct a financial eligibility check approximately 14 days before each workshop to confirm that registered attendees have satisfied the payment requirement.
Where a balance remains outstanding at the time of this check, AFA Asia will notify the student and may provide an opportunity for the outstanding balance to be paid before the workshop.
AFA Asia reserves the right to withhold or cancel a student’s workshop place where the student’s course fees have not been paid in full by the required deadline.
Students should therefore ensure that any remaining course balance is paid sufficiently in advance of their workshop date. Students on a payment plan whose scheduled final instalment would otherwise fall after their workshop date will be required to pay the remaining balance early in order to attend the workshop.
Being unable to attend a workshop because the student’s course fees have not been paid in full does not cancel the student’s course enrolment or waive any outstanding payment obligations.
Any workshop change fees, rebooking fees or other amounts due under these Workshop Terms & Conditions must also be paid as required by AFA Asia and are separate from the student’s standard course fee.
7. Workshop Completion, Certificate of Participation and Certification
Attendance at or completion of the three-day Practical Workshop does not by itself constitute completion of the AFA Asia Certified Personal Trainer course or qualification.
Students must satisfy all applicable course requirements before their official AFA Asia Certified Personal Trainer certificate can be issued. These include:
- completion of required online theory;
- completion of required assessments, including the Final Exam;
- satisfactory completion of practical requirements;
- attendance and successful completion of the Practical Workshop (where applicable);
- completion of any applicable First Aid requirement; and
- completion of applicable administrative requirements, including full payment of course fees.
Students who satisfactorily complete the full three-day Practical Workshop may be issued a Certificate of Participation by AFA Asia or its authorised workshop delivery partner.
A Certificate of Participation confirms attendance and participation in the Practical Workshop only. It is not the student’s AFA Asia Certified Personal Trainer certificate, does not represent completion of the CPT course or qualification, and should not be represented as such.
The student’s official AFA Asia Certified Personal Trainer certificate is issued separately and only after all applicable course completion requirements listed above have been satisfied.
8. Student Conduct and Safety
Students must follow reasonable instructions provided by AFA Asia, workshop educators and venue staff.
Students are expected to behave professionally and respectfully toward educators, venue staff and other students and to participate in practical activities in a safe and appropriate manner.
AFA Asia or its authorised workshop delivery partner may refuse participation in an activity or require a student to leave a workshop where the student’s behaviour is unsafe, seriously disruptive, abusive, threatening, inappropriate or places themselves or others at unreasonable risk.
Removal from a workshop for these reasons does not automatically entitle the student to a refund, free workshop transfer or replacement workshop.
9. Changes Made by AFA Asia
AFA Asia may occasionally need to change a workshop date, venue, educator or other workshop arrangements due to circumstances outside its reasonable control or operational requirements.
Where AFA Asia cancels or reschedules an entire workshop, affected students will be offered a transfer to an alternative available workshop without a workshop change fee.
Where reasonably possible, AFA Asia will provide students with as much notice as practicable.
Changes to the workshop venue, educator or reasonable operational arrangements do not automatically entitle a student to cancel their course enrolment or receive a refund.
Nothing in this section limits any rights a student may have under applicable consumer law.
10. Availability of Alternative Workshop Dates
Transfers and rebookings are subject to available places in future workshops.
AFA Asia does not guarantee that an alternative workshop will be available on a particular date or within a particular period requested by the student.
Students should therefore consider their availability carefully before confirming their original workshop date.
11. Relationship to Course Enrolment
These Workshop Terms & Conditions relate specifically to participation in AFA Asia’s in-person Practical Workshops.
Changing, missing or failing to complete a workshop does not, by itself, cancel a student’s underlying course enrolment, payment plan or other obligations under the student’s enrolment agreement.
Where these Workshop Terms & Conditions operate alongside AFA Asia’s general enrolment terms, both sets of terms should be read together.
12. Consumer Rights
Nothing in these Workshop Terms & Conditions is intended to exclude, restrict or modify any right, guarantee, remedy or protection that cannot lawfully be excluded under applicable Singapore or Malaysian consumer protection law.
Where any provision of these Workshop Terms & Conditions is inconsistent with a mandatory legal right or protection, that mandatory right or protection will apply.
